Project and Administrative Assistant (3 positions)

IOM Panamá

Lugar de Trabajo:


Publicado hace 201 días


No especificado

Tipo de puesto:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

Under the direct supervision of the Head of Resources Management, and the general supervision of Deputy Technical Coordinator (Platform), the Administrative Assistant will be responsible for the following duties:

Core Functions / Responsibilities:

 ·         Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;

·         Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;

·         Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;

·         Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit

  •  Assist in the implementation and monitoring of the Regional Platform activities.
  • Act as focal point for administrative coordination of Regional Platform-related implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc


  •  High school degree/certificate with minimum five years of relevant work experience or
  •  Bachelor’s Degree preferably in Accounting, Business Administration, Economics, Management, Industrial or International Relations from an accredited institution, with three years of relevant work experience.


·         Ability to work independently against tight deadlines;

·         Experience in ERP systems and Microsoft Office (Word, Excel, Outlook, etc.).


·  Fluency in Spanish

  • Working knowledge of French, English is an advantage

How to apply:

Interested candidates are invited to submit their applications via this link

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