Administrative Assistant I (Facilities)

Instituto de Investigaciones

Lugar de Trabajo:


Publicado hace 30 días


No especificado

Tipo de puesto:

Location of position:  Earl S. Tupper, Center


The Administrative Assistant I provides support in the control, administration and filing of all project’s documents, and works under the responsibility of the Construction Manager in the Design and Construction Department at the Smithsonian Tropical Research Institute.


Major duties and responsibilities:

  • In charge of the administration of documents for design and construction projects, among others: letters, submittals, request for information, contracts, and permits, in both electronic and hard copies.
  • Receive and transmit information from design and construction projects to Smithsonian staff and to contractors as required.
  • Create purchase orders for design and construction projects and operations
  • Process and follow up to contractor's payment applications and process periodic payments of services as required.
  • Follow up to procedures and approval processes with Panamanian Government agencies for design and construction projects.
  • Keep files up to date and keep good registers of the locations of these documents within the filing areas of the Design and Construction Office.



  • Studies or Bachelor’s degree in administration and management or related fields
  • Minimum of one (1) year’s experience in administrative positions in construction projects (desirable).
  • Knowledge of Microsoft Office programs (Excel, Word, etc.)
  • Ability to communicate fluently with a wide range of people in Spanish and English in a multicultural environment.
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