• Todo el país
  • Bocas del Toro
  • Chiriquí
  • Coclé
  • Colón
  • Darién
  • Herrera
  • Los Santos
  • Panamá
  • Veraguas

Administrative and Finance Assistant

IOM Panamá

Lugar de Trabajo:

Publicado:

Publicado hace 42 días

Salario

No especificado

Tipo de puesto:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The position is based in Panama Administrative Centre (PAC) . Under the overall supervision of the Deputy Technical Coordinator and the direct supervision of the Head of Resources Management, the Administrative Assistant will be responsible for the following duties:

Functions / Responsibilities:

 ·       Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;

·     Coordinate office support services for high level meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;

·         Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;

  • Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit and evaluate ongoing support requirements of the office, adapt service provision to meet changing needs and solve operational problems as required
  •     Monitor and process administrative actions (human resources, contracts, procurement, accounting, finance, logistics) in IOM's computerized systems;

·         Create and maintain the work unit’s filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites; 

·   Arrange appointments and duty travels, maintain supervisor’s calendar and receive visitors Organize and coordinate the work performed by other office support staff; coordinate activities across the division

Education

·         High school degree/certificate with minimum five years of relevant work experience

or Bachelor’s Degree in Business Administration, International relations, Accounting or related from an accredited institution with minimum three years of relevant work experience

·           3 years of experience of relevant work in Administrative and Finance processes

·           Strong organizational skills and ability to manage multiple tasks; Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgroundsAbility to work independently against tight deadlines; and,

·           Experience in ERP systems and Microsoft Office (Word, Excel, Outlook, etc).   SAP (advangeous)

 

How to apply:

Interested candidates are invited to submit their applications via this link

https://recruit.iom.int/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2ODUxQzdDMUVEOTlCQkYzNzVBN0FCQzgwQ0MmY2FuZF90eXBlPUVYVA%3d%3d&sap-wd-configid=ZHRRCF_A_POSTING_APPLY&sap-client=100&sap-language=EN#

 

 

El contenido de este aviso es de propiedad del anunciante. Los requisitos de la posición son definidos y administrados por el anunciante sin que Konzerta sea responsable por ello.
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