We are a non-profit organization, currently seeking an AP Coordinator in the Financial Operations group responsible for submitting rush payments, answering AP related questions and other duties. Handle all Accounting inquires. Assist in expense reimbursement inquiries. The ideal candidate must have Accounts Payable experience with a keen eye for detail, the ability to assert Compliance Policy, answer a high volume of email and communicate tactfully and assertively.
Specific responsibilities include:
Audit and submit rush payments on a daily basis
Maintain rush tracker which is shared with offshore AP team
Perform tasks as requested by Manager
Primary contact for internal and external customers providing assistance reconciling accounts and researching invoice and payment discrepancies
Collaborates with the purchasing department to ensure the accuracy and integrity of the payables systems
Verify general ledger account coding in the SAP system
Maintains the vendor invoice filing system
Reviews and processes invoices to ensure the company pays the correct amount, takes the best terms available, and takes any valid available discounts.
Timely, accurate processing, providing data to internal customers for analysis, budget preparation, contract amendments, and requisitions.
Provide the best possible customer service to all internal and external customers.
Allow the organization to maximize its cash flow.
Troubleshoots problems with invoices.
Protects the company by maintaining good credit references. Work with Purchasing to resolve any matching issues, work with other departments to resolve any payment issues
Full cycle A/P, develop and maintain desk procedures
Assist Finance Manager on various tasks including weekly payment runs, month-end close, various implementation projects
Communication: Communicate clearly, succinctly and respectfully in writing and verbally; can get messages across with desired effect; able to interact professionally with all levels of personnel, including business unit Executives
“Customer” Focus: Establish and maintain effective relationships with Business Units and gain their trust and respect
Learning on the Fly: Grasps the essence and the underlying structure of a task or requirement quickly; learn swiftly when facing new problems; open to change; analyses both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks;
Time Management: Use their time effectively and efficiently; can attend to a broader range of activities; address requests and queries in a timely fashion
Integrity and Trust: Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; must be able to keep the information confidential
Action-Oriented: Enjoys working hard; is action-oriented and full of energy; not fearful of acting with a minimum of planning; able to work independently and as team collaborator in a fast-paced, high-pressured environment; will be self-motivated and extremely well organized
Problem-Solving: Strong independent problem-solving skills are needed in order to research issues and perform special projects or tasks when needed
University Degree in Accounting or Finance
5 years of experience in Accounts Payable tasks
Excellent oral and written Spanish and English language skills
Computer literate: MS platform, G-Suite, Excellent Excel skills, and Accounting Systems
Exposure to a multicultural environment.
Experience with ERP (SAP, Microsoft Dynamics, etc.)